Careers

Administrative Assistant / HR Coordinator

About:

Al-Terra is the engineering and landscape design firm that specializes in getting people where they need to go, and creating places where they want to be. We give our clients and partners complete confidence through our relentless commitment to earn their business. Our goal is to remove the risk and create a positive stress-free experience where everyone can take pride in the results. We’re not just completing projects. We’re building safe, desirable, forward-looking communities.

Our Core Values:

We are a core values driven company, and are proud to live these out with our co-workers, clients and our partners:

  • We build on what has made us great.
  • We cultivate exceptional professionals.
  • We are authentic, we are intentional, we are fun.
  • We provide superior service to build clients for life.
  • We are compassionate citizens of our community.

Job Summary:

Al-Terra is looking for an Administrative Assistant/ HR Coordinator who is a detailed-orientated, self-sufficient, proactive, multi-tasking individual who is always looking for a challenge. This role would be the first point of contact at our reception desk and will be responsible for representing the firm and providing a welcoming environment to clients while also ensuring efficiency in the day-to-day operations of the office. In addition, this role is required to support the administration of human resources tasks.

Job Description:

Key Responsibilities:

  • Greeting clients and visitors in a professional manner and directing them to the appropriate area.
  • To lead HR function such as onboarding, offboarding, and process internal human resources tasks such as background checks, etc.
  • To liaise with leadership to post and manage postings and support the leader in the recruitment cycle where possible.  
  • Managing the boardrooms – scheduling, prepping, cleaning, ordering lunches and picking up donuts/muffins.
  • Ensuring the front desk and reception area is tidy, organized and presentable.
  • Processing incoming and outgoing mail / couriers.
  • Manage building / administrative vendors and contractors.
  • Maintain office supply inventory and place supply orders.
  • Maintain office administrative equipment and systems (photocopiers, phones, elevator, etc.).
  • Typing up business correspondence (letters, memos, emails, reports, etc.).
  • Manage document templates and provide quality control of documents leaving the office.
  • Assisting the administrative team with large submissions and event planning.
  • Support and maintain administrative office documents (reception handbook, employee handbook, staff information lists, contact lists, supporting HR related items as needed).
  • Assisting and supporting the administrative team, directors, and engineering staff as needed.
  • Other duties as required.

Key Performance Indicators:

  • Percentage of error-free documents or reports. 
    Goal Target: Achieve and maintain a 98% accuracy rate in document preparation and data entry.
  • Percentage of successful multitasking without compromising quality.
    Goal Target: Maintain a 90% success rate in handling multiple tasks simultaneously.
  • Ability to adapt to changes in workflow or procedures. 
    Goal Target: Successfully adapt to and implement changes in workflow within one week of their introduction.

Location and Working Conditions:

  • This position is located in Edmonton and is required to be physically in the office due to the nature of the role.  

Collaboration:

  • Administrative Team
  • Accounting Team
  • Management Team
  • Project Team
  • Vendors, Sub-Consultants, Clients, and Contractors

Qualifications and Requirements:

  • 3-5 year administrative experience or equivalent (graduate of Office Assistant/Technology).
  • Intermediate MS Office skills, specifically the ability to work with Word, Excel, PowerPoint, and Outlook.
  • Knowledge and skills working with Adobe Suite would be beneficial.
  • Excellent customer service skills and a friendly demeanour.
  • Excellent verbal and written communication skills.
  • Analytical skills with attention to detail.
  • Willingness to take on new tasks.
  • Reliable, with excellent attendance history.
  • People and process focus and always have professional demeanour.
  • Must maintain complete confidentiality.
  • Self-starter who is resourceful and result oriented.
  • Ability to set priorities and meet deadlines.
  • Superior time management skills.
  • The ability to multi-task and work well under pressure.
  • Ability to work independently and in a team environment.
  • Commitment to continuous improvement and excellent customer service.

Additional Comments:

  • Professional development is available for all co-workers – information from online resources, colleagues, training courses, certification training and conferences.
  • Background checks and other assessments are conditions of employment.
  • Comprehensive benefits package and career development opportunities are provided.

How to Apply :

To apply: Email your resume and cover letter to  careers2303@al-terra.com

In the subject line of your email, kindly include: 

  • Which position you are applying for

In your cover letter, kindly include: 

  • Where you saw this position advertised 

Only applicants eligible to work in Canada will be considered.